Training on Minimum Standards for Displacement Sites

Module 5: Data collection, storage and handling

The module supports learners' ability to collect, store and handle data effectively, sensitively and ethically.

Module description

This module provides an overview of minimum standard 1.4:  all personal information collected from site populations is appropriately gathered, stored and used. Topics include data protection best practice and regulations relevant in the context, establishing protocols for gathering, storing and using data and information, and establishing and maintaining a site resident database. The module encourages participants to explore how to apply this standard in the Ukraine humanitarian response, to discuss challenges that they face and identify potential solutions.

There are no pre-requisites for this module, but it is recommended that learners are familiar with the purpose and core content of the Minimum Standards before attending the module.  Learners who wish to deepen their understanding before participating in this module are encouraged to watch the video 'Supporting displaced populations in the Ukraine humanitarian response: An introduction to the minimum standards for displacement sites' and participate in the module 'Supporting displaced populations in the Ukraine humanitarian response: Using the Minimum Standards in practice'.

This module is a facilitated module which uses participatory methods. It is expected that learners will participate in discussions and activities in order to deepen their understanding of the concepts that are discussed. Participants will be offered opportunities to share relevant personal experiences and reflections to benefit their own and others' learning.  At the end of the module, participants will be provided with a summary of key messages from the module and a list of relevant resources.

Module objectives

  • Explain the importance of ensuring that all personal information collected from site populations is appropriately gathered, stored and used,
  • List considerations for defining what types of data should be collected, stored and used and explain what types of data are considered personal, sensitive or confidential,
  • Describe best practice and ethical considerations for data collection, storage and use,
  • List applicable data protection laws and policies,
  • Describe the importance of establishing protocols to ensure that personal data is appropriately gathered, stored and used,
  • Explain how to establish and maintain a site resident database,
  • Assess how you can apply and contextualise the Minimum Standards key actions and indicators on data collection, storage and handling in your work.


Who should attend?

This module is aimed at anyone who is working or volunteering with displaced people in Ukraine or neighbouring countries who may be involved in data collection, storage or use.

Course structure

The module comprises an online facilitated session of 110 minutes’ duration (inclusive a 10-min comfort break) (delivered using Zoom)

How to join

If you would like to attend, please register through Eventbrite. You will receive instructions on how to join the course after registration.

The live online sessions are hosted on Zoom. We recommend joining via the Zoom app. Participants may join the training via a browser, although the browser offers limited access to some of the interactive features of the training. Participants will be expected to have a stable internet connection and to actively participate in all facilitated sessions.

What is the language of the training?

Training could be facilitated by RedR UK experts in English, Ukrainian, Polish, and Romanian.


Dates of the training sessions are listed here.

Click here to access other free, online contextualised modules offered by RedR UK to individuals and organisations responding to the humanitarian crisis in Ukraine and neighbouring countries.

Hpass badge

Upon completion of the course participants will be eligible to apply for a HPass Badge, a digital indicator of achievement, and a way for participants to demonstrate their skills and experience in the humanitarian sector. You can find more information on HPass Badges here.

Any questions? Check out our Terms and Conditions here, or contact

RedR UK is committed to making sure everyone’s needs are met, including people of different genders, ages and disabilities. If you have any specific access requirements or learning needs RedR UK are committed to try and make reasonable adjustments to support your needs, please email at any stage of the booking process to talk directly to RedR UK about your needs.

In case of any complaints, please email